Fee balances tracked on paper
Bursars reconciling receipts and balances by hand every term.
Our Software
School Management System
Admissions, academics, fees, exams, student services and parent communication for schools and colleges — in one system.
Available now · Demo on request · Built for schools and educational institutions
Problems It Solves
Report cards take weeks
Marks collected on paper and typed up again before results can go home.
Parents who miss the message
Announcements and events that never reach the parents who need them.
Student records in many places
Admission files, clinic notes, library cards and hostel lists held separately.
Features
What It Does
Admissions & academics
- Academic years, terms, departments, classes, streams and subjects
- Admissions workflow from applied to admitted to enrolled, with guardians and documents
- Timetables
- Student and staff attendance
- Announcements, events and reminders
Fees & exams
- Fee categories and fee structures
- Invoices generated per term for enrolled students
- Payments recorded by cash, M-Pesa or bank
- PDF receipts and student fee statements
- Exams, schedules and grading rules
- Marks entry and report cards with grades and GPA
Student services & reporting
- Discipline incidents and clinic records
- Library book issue and return
- Transport routes and vehicles
- Hostels, rooms and allocation
- Parent portal: profile, attendance, grades, fee balance and announcements
- Enrolment, attendance, performance and fee collection reports in PDF or Excel
- Exit clearance across departments, and an alumni registry
Privacy & Security
How Data Is Protected
Privacy & security
- Role-based access for school administrators, teachers, finance staff, students and parents
- Each school's data kept separate from every other school's
- Staff can belong to more than one school, with a different role in each
Deployment & Licensing
Getting Started
Deployment, hosting and licensing options are discussed during your demo and agreed in writing before you commit. Pricing is provided on request.
Each school sets up its own academic structure, fee structures and grading rules. Further customisation is scoped as a separate engagement.
FAQ
Common Questions
Can parents see their child's results and fee balance?
Yes. The parent portal shows their child's profile, attendance, grades, fee balance and school announcements.
Can it send SMS to parents?
Notifications can be sent by email. SMS and WhatsApp are available as channels when a messaging provider is configured for your school; messaging costs are charged by that provider.
Does it receive M-Pesa payments automatically?
Payments are recorded against each student's account by method — cash, M-Pesa or bank. Automatic M-Pesa reconciliation would be a separate integration, scoped on request.
Can one account manage several schools or campuses?
Yes. Each school's data is kept separate, and staff can be given access to more than one school.
See the School Management System in action
Book a demo and we will walk you through it with your own workflows in mind.